Transforming Project Management at EFE Railways

Company Overview

EFE is Chile's state-owned railway company, managing a 2,200-kilometer network. EFE is modernizing its infrastructure with a $5.5 billion investment plan through 2027. Recent achievements include launching high-speed trains between Santiago and Curicó and a collaboration with Spain's Renfe for expertise sharing. EFE aims to reach over 150 million passengers by 2027, enhancing service efficiency and sustainability.

 

Challenge

Scattered and Uncoordinated Project Information
EFE oversees numerous projects concurrently, often outsourcing execution to external companies while retaining control. Previously, each Project Manager used separate Excel files for budget planning, with documents scattered across personal devices. This lack of centralized oversight made it time-consuming to prepare progress reports and expenditure plans.

To resolve these issues, EFE identified key requirements:

• Centralized Project Control: Unified management of planning, tracking, financials, and documents.

• Efficient Information Access: All data stored centrally for easy access.

• User-Friendly and Flexible: A tool requiring minimal training and adaptable to EFE's needs.

Solution

​EFE selected Initiativa to lead the advisory and implementation of the Planview Enterprise solution, a globally recognized leader in resource and project management software. Adhering to the agreed timeline, Initiativa successfully managed the implementation, file migration, and training within a short timeframe. The solution met all of EFE’s technical requirements, enabling:

• Comprehensive Project Oversight: Real-time tracking of projects, financial planning, contract management, and document control.

• Centralized Data Management: Consolidating all project information into a single platform, enhancing efficiency in search, collaboration, and reporting.

• Today, the Planview Enterprise solution provides complete visibility into projects, actual expen

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Benefits

• Enhanced Visibility: Access to all project details—including financial plans, actual expenses, and contracts—in one centralized location.​

• Improved Efficiency: Centralized document management eliminates time wasted searching across different devices.

• Agility and Self-Sufficiency: Other departments can directly access the information they need without delays, making the company more agile and responsive.​

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